Auto Dealer Inventory Management Software

Daily Parts-to-Accounting Reconciliation for Automotive Dealers.

Stop the month-end blame game. Gain daily visibility into every discrepancy between parts and accounting. PartsRec™ keeps your inventory accurate, strengthens oversight, and protects your dealership’s bottom line.

Daily Automation | Full Transparency | Real Results

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Turn Month-End Chaos Into Daily Confidence

Most dealerships dread month-end because reconciliation is broken:

Manual processes sorting through thousands of transactions

Parts and accounting pointing fingers when numbers don’t align

Stress from unexplained variances that take weeks to uncover

Hours lost chasing errors, theft, or process breakdowns

PartsRec changes that.

By automating reconciliation daily, it eliminates the uncertainty, builds trust across departments, and gives leaders confidence in their numbers.

How PartsRec Simplifies Reconciliation

From single rooftops to dealer groups nationwide, dealers choose PartsRec™ for one reason: clear, accurate reconciliation that keeps parts and accounting on the same page.

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Seamless Integration

With CDK and DealerTrack, offering one-time setup, unlimited training, and zero disruption to your daily operations.

Automated Daily Reconciliation

Every transaction is tracked daily, variances are flagged instantly, and automated reports keep your parts and accounting teams perfectly aligned.

Transparency & Control

Parts and accounting get shared dashboards, detailed analytics to pinpoint discrepancies, and dedicated support from 8am–8pm EST with rapid 2-hour responses and 24-hour issue resolution.

PartsRec by the Numbers

These numbers aren’t just metrics — they’re proof of how PartsRec helps dealers protect profits, save time, and improve accuracy.

Hour Average Reduction in Reconciliation Time

Average Variances Flagged First Month

Faster Processing Than Manual Reconciliation

male accountant working with and without partsrec

Why Dealers Choose PartsRec™ Over Manual Methods

With PartsRec, you don’t just get reconciliation — you get alignment, accuracy, and total trust in your numbers.

Dealer-Focused by Design

Built for auto dealer workflows, not generic software.

Fastest Resolution Times

2-hour response and resolution within 24 hours.

Customer-Obsessed Support

Unlimited lifetime training and continuous improvements.

Proven Track Record

Trusted by 150+ dealerships nationwide.

Book a Call: See If PartsRec Is Right for You

The Hidden Cost of Manual Reconciliation

Most dealerships don’t budget for reconciliation errors — but they pay for them every month.

Hidden Costs of Manual Work

Hours wasted chasing variances

Margins eroded by undetected errors

Overtime draining budgets and morale

Month-end surprises disrupting cash flow

ROI of PartsRec

Reconciliation reduced from days to hours

Variances caught before they become write-offs

ROI in as little as 3–6 months

Transparent data that unites departments

Calculate Your ROI With a PartsRec Expert

What Dealers Say About PartsRec

“The value we get from PartsRec finding errors is something we can’t live without!”

Kristal Beat - Inventory Manager

“PartsRec helped me find an issue with CDK that has been going on forever that could potentially be tens of thousands of dollars. Thankfully, because
your system found the issue, l’m now working with CDK to resolve.”

Scott Sievers - Parts Manager

“What’s wonderful about PartsRec is it holds you accountable for everything. You can’t hide a penny from this system. What l’m learning is it identifies
process and people issues to truly distinguish between good parts managers and bad ones. I tell you what, this is the BEST software we have ever
bought! I don’t know how we were tracking it before, well I do know, we weren’t. The amount of money we would have lost that this now tracked is
amazing.”

David Parker - CFO

PartsRec FAQs

How much does auto dealer inventory management software cost?

PartsRec™ pricing is simple and transparent: $3,000 one-time setup with unlimited lifetime training, plus $600 per month. Most dealerships see ROI in under a year — often saving far more than the service cost through reduced errors, faster counts, and stronger accuracy.

Will PartsRec™ work with my DMS?

PartsRec™ is fully certified with CDK and DealerTrack, ensuring seamless integration.

We are actively working on integrations with Reynolds, Tekion, and PBS, but due to data access limitations, timelines may vary.

How long does implementation take?

Most dealers are live in 30 days, with full training complete in 90.

Can PartsRec™ help us detect theft or errors?

Yes. Variances are flagged daily, allowing immediate action.

Do you work with dealer groups?

We serve independents, multi-rooftop groups, and public companies.

Get Started With PartsRec Today

Stop relying on month-end guesswork. With PartsRec, you’ll gain daily clarity, faster closes, and fewer surprises — backed by Total Dealer Solutions’ dealership expertise.

Join 150+ dealerships already transforming reconciliation with PartsRec.

Schedule Your Consultation